Master Services Agreement Order
1. Menu to Be Served
The Parties have agreed to the menu attached to this Agreement as Exhibit A. Event Planner reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the Parties. No alcoholic beverages will be served without a separate agreement relating thereto.
2. Coordination with Venue
Event Planner will need to have access to the Venue no later than one hour in advance of the Start Time for the Event, and one hour after the End Time for clean up. Client will make all necessary arrangements, at Client’s expense, to get this access arranged. If these terms are not met, the event is subject to appropriate changes such as, but not limited to: changed start time, cancellation, shortened rental time, etc.
3. Payment Terms
In exchange for the services of Event Planner as specified in this Catering Contract, Client will pay to Event Planner according to the invoice to be sent. Payment will be made to the Event Planner as follows: 50% nonrefundable retainer due on the date of signing, and the rest of the balance will be due one day prior to the event. Events are subject to cancellation if the remainder of balance has not been paid 24 hours in prior to the event. 50% retainer is required to secure reservation time and date of event.
4. Responsibilities for Related Costs
Client is solely responsible for any and all costs and/or deposits relating to use of the Venue, and for obtaining any necessary permissions, authorizations, or other requirements of Event Planner providing services at the Venue. Client is also responsible in ensuring all necessary permissions, authorizations, or other requirements are communicated to Event Planner at least 24 hours prior to the event
5. Insurance and Indemnification
Client will indemnify and hold harmless Event Planner for any damage, theft, or loss of Event Planner’s property occurring at the event, caused by any of Client’s guests. If there are damages, theft, or loss made to Event Planner’s property by Client, Client will be responsible for compensation and invoiced for the applicable offense. Client is responsible for Event Planner’s property during the entire rental time.
6. Cancellation
If a client wishes to cancel their event, a written notice must be provided to the Event Planner. The Client’s deposit will be credited against the cancellation fees owed. If the Client needs to cancel the event, the 50% retainer/deposit and event date will be forfeited. Client understands that upon entering into this Contract, Event Planner is committing time and resources to this Event and thus cancellation would result in lost income and lost business opportunities in an amount hard to precisely calculate. Any balance will be payable upon the notice of cancellation.
7. Inclement Weather Policy
In the case of inclement weather, Client has the right to change locations free of charge (pending availability/approval), reschedule, or cancel. Client is to notify the Event Planner at least 12 hours in advance. Cancellation fees still apply. If Client changes locations, there may be possible time changes or fees applicable such as late night/overtime charges. Event Planner will notify Client if such situations are applicable. If Client has perishables such as but not limited to fresh food, florals, consumables for their picnic, there is a rescheduling fee of at least $30.
8. Legal Compliance
Event Planner will work in compliance with all applicable local health department rules and regulations relating to food preparation and food service.
9. Assignment
This Order cannot be assigned by either Party without the other’s written consent, with the exception set forth in paragraph 10, below.
10. Limitation of Remedies
If Event Planner cannot fulfill its obligations under this Contract for reasons outside of its control, Event Planner will refund Client’s money in full. Event Planner will not be responsible for any additional damages or compensation under these circumstances.
11. Resolution of Disputes
The Parties agree to not post any negative information about the other arising out of this Contract or Event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with an opportunity to resolve any issues between the parties amicably.
12. Jurisdiction and Venue
This Contract will be interpreted according to the laws of the State of Texas and any legal action must be filed in the County of Tarrant in the State of Texas .
13. Entire Agreement
This document, along with its attachments, constitutes the entire agreement between the Parties.